Position Title: Sales & Marketing Coordinator         


Company: Started in 1981, AlliedPRA is an award-winning, full-service destination management company providing clients with a professional service resource in designing and executing destination programs. We currently have 25+ offices throughout the United States. Our services include Special Events, Transportation, Activities, Sightseeing Tours, Program Logistics, Team Building Events, Decor and Entertainment Options. Office environment is friendly, relaxed, progressive and challenging. 


Our Values and Culture: 

  • Act with Humility
  • Deliver with Intensity
  • Own Our Results 

This is who we choose to be, and how we show up every day. Whether wowing our clients, working with other members of our teams, or maintaining strong relationships in our communities and with our partners, these core values set the stage for how we do business. 

Our challenge to every employee is to be a person who is passionate about what they do, working with a team focus, and leaving a positive impact on everything they touch. This is not easily lived out, but it is the AlliedPRA expectation of excellence.  

Apathy need not apply here. We're making waves and only want wave makers.   

If this excites you and you're up to the challenge, then AlliedPRA just might be a right fit for you.  


Summary of Position: The Northern California office is offering the position of Sales and Marketing Coordinator to a truly unique and dynamic professional who has proven high-quality organizational abilities and communications skills.


Essential Duties and Responsibilities

  • Acts as support for AlliedPRA Northern California Sales Team: Director of Sales and National Sales Manager.
  • Develop presentations for hotel presentations and office-wide marketing efforts as needed.
  • Work in conjunction with the Director of Sales to coordinate hotel drops, confirm hotel presentations as outlined in the firm's Strategic Plan.
  • Create Case Studies and In Case You Missed It Marketing documents for the Sales Team to use for marketing purposes.
  • Manage annual Hotel Deployment List refresh project.
  • Attend sales presentations, as needed.
  • Support Sales Team with Salesforce Management (opportunity entry, contact management, etc.).
  • Manages the Company's social media accounts (Facebook, Instagram, Twitter).
  • Provide quarterly and annual reports on social media accounts and trends.
  • Manages photography agreements, including annual photography package.
  • Maintain photo library and ensure that new events are being captured with photos and the photos are stored in a way that the office know where they are and can use them.
  • Schedule headshots for new AlliedPRA employees and group photos as needed.
  • Manage AlliedPRA Northern California Website, including reviewing content annually, in conjunction with the Director of Sales.
  • Create What's Hot, What's New marketing pieces, as directed by Director of Sales.
  • Assist with Product Development needs and boilerplate updates.
  • Order AlliedPRA marketing materials (business cards, folders, brochures, etc.).
  • Act as AlliedPRA HQ liaison with the Director of Sales for marketing and fulfill any required HQ marketing requests on behalf of the Company (blog posts, Inspiration Board posts, etc.).
  • Support Sales Team as needed for site inspections. Support may include, but is not limited to: outreach to supplier partners, preparing site inspection documents, confirming all appointments the day before the site inspection, preparing the site inspection cooler and snack basket, preparing a site inspection invoice, act as in-office support on the day of the site inspection. Joins site inspection and client meeting if needed.
  • Develops and maintains business relationships, hotel relationships and supplier/partner relationships.
  • Contributes to team effort by accomplishing related results as needed.
  • Meets deadlines as outlined in annual Sales & Marketing Plan, Strategic 3-year Goal Sheet and Business Plan.
  • Assists with operations where the full team is required to participate.
  • Keeps Owners and General Manager promptly and fully informed of all opportunities and other unusual matters and takes prompt corrective action where necessary or suggests alternative courses of action which may be taken.
  • Represents AlliedPRA at community events and industry functions.
  • Performs other duties and responsibilities as required or requested.



  • College Degree BA or equivalent
  • 0-1 years of experience within the events industry (meeting planning, special events, incentive travel or related field)
  • Excellent writing skills and grammar; exceptional communication skills
  • Highly proficient in Word, Excel and PowerPoint
  • Must have knowledge of the San Francisco Bay Area including all counties from Monterey County through Napa County
  • Ability to promote AlliedPRA and its product to clients, suppliers, staff and other members of the general public
  • Works well with management, peers, clients, suppliers and guide staff
  • Ability to successfully operate with ambiguous and changing deadlines
  • Ability to work flexible hours; weekends, evenings, holidays and to travel to venue locations as needed
  • Possess a professional manner and appearance when representing AlliedPRA with clients and supplier/partners
  • Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments.
  • Ability to maintain confidentiality and a high level of business ethics.
  • Ability to apply common sense understanding to carry out detailed but involved written or oral instructions. Ability to anticipate and deal with problems involving few concrete variables in a typical office situation.


Work Environment: The work environment characteristics for this position are typical of those an employee encounters while performing the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this office is moderate.


Salary Range & Benefits: Appropriate with experience; Company sponsored Medical and Dental Package and 401K Plan.


Applications: To apply please email Alaina Hee, with your resume, cover letter, salary history and expectations. No phone calls please.

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