AlliedPRA
  • Chicago, IL, USA
  • Full Time

Position Title:  Global Sales Support Coordinator                                                             Classification: Exempt

Reports to: Associate Director, Global Sales Operations

 

Company: Started in 1981, AlliedPRA is an award-winning, full-service destination management company providing clients with a professional service resource in designing and executing destination programs. We currently have 25+ offices throughout the United States. Our services include Special Events, Transportation, Activities, Sightseeing Tours, Program Logistics, Team Building Events, Decor and Entertainment Options. Office environment is friendly, relaxed, progressive and challenging.

 

Our Values and Culture:

Act with Humility

Deliver with Intensity

Own Our Results

 

This is who we choose to be, and how we show up every day. Whether wowing our clients, working with other members of our teams, or maintaining strong relationships in our communities and with our partners, these core values set the stage for how we do business.

Our challenge to every employee is to be a person who is passionate about what they do, working with a team focus, and leaving a positive impact on everything they touch. This is not easily lived out, but it is the AlliedPRA expectation of excellence. 

Apathy need not apply here. We're making waves and only want wave makers. 

If this excites you and you're up to the challenge, then AlliedPRA just might be a right fit for you. 

 

POSITION FOCUS

The Global Sales Support Coordinator provides administrative support to sales team members within the organization, ensuring the successful execution of sales projects & strategies.        

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Support for all Global Sales Directors (GSD) including back-up when on holiday or out of the office on business
  • Manage and maintain Global Sales Team outlook and public calendars
  • Support Global Sales Directors on elements within their annual calendar of events
  • Assist Associate Director, Global Sales Operations with AlliedPRA trade shows and Global Sales Team Sales Missions as needed
  • Liaise and collaborate with AlliedPRA system on behalf of Global Sales Team
  • Assist Global Sales Team in creation of presentations and webinars outlining capabilities for online and in-person client meetings
  • Subject matter expert for all AlliedPRA proprietary databases including Inside AlliedPRA, Salesforce and Global Calendar
  • Assist Associate Director, Global Sales Operations with financial information for weekly/quarterly/annual reporting as needed
  • Assist in designing/creating Global Sales marketing pieces including email blasts, photo pages, newsletters, etc...
  • Assist Global Sales Team with data entry and management as needed
  • Plays an active role ensuring that sales tools and information on AlliedPRA offerings are current, complete and available for Global Sales Team to use at any time
  • Supports GSDs with ad hoc projects as needed

 

QUALIFICATIONS:

  • At least (1) year work experience in a DMC, incentive travel, event planning company, or related field, in an operations capacity preferred
  • Extensive computer knowledge including database, word processing, spreadsheet development using Excel, strong PowerPoint, Outlook, Office, and Social Media Forums
  • Ability to read and interpret financial data
  • Strong aptitude for training in current and new systems
  • Strong mathematical skills, i.e., calculating percentages, proposals using mathematical equations
  • Must have exceptional interpersonal and communication skills including internal and external clients
  • Multitasking, highly organized, proactive, calm under deadlines, team player, proficient and accurate on keyboard, pleasant phone voice
  • Ability to apply common sense understanding to carry out detailed written or oral instructions
  • Ability to anticipate and deal with problems involving few concrete variables in a typical office situation
  • Work well remotely with management, GSDs and clients
  • Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments
  • Ability to work within deadline constraints and set priorities
  • Willing to accept adhoc tasks on an ongoing basis with little advance notice
  • Proactive team player with friendly and cheerful disposition
  • Possess a professional manner and appearance when representing AlliedPRA
  • Ability to maintain confidentiality and a high level of business ethics

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

WORK ENVIRONMENT

The work environment characteristics for this position are typical of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  

TRAVEL

This position may be required to travel. The following requirements apply:

 

  • Ability to travel including to other AlliedPRA office locations by vehicle, airplane
  • Must be able to safely and legally operate a vehicle (personal, rental, or company)
  • Must have a current, valid driver's license for the state in which the employee performs his or her driving duties
  • Must maintain a clean driving record, i.e., must remain insurable under our company's liability insurance policy

 

WE VALUE DIVERSITY!

AlliedPRA believes in creating long-term relationships by being responsive and relevant and by consistently delivering value to our community and to our clients. Specifically with our employees, we focus on attracting, developing and retaining the best talent for our business, challenging our people, demonstrating a "can-do" attitude and fostering a collaborative and mutually supportive environment.

 Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to protected age classification, ancestry, color, religious creed, marital status, military and veteran status, national origin, race, sex, gender, gender identity, and gender expression. AlliedPRA will make every reasonable effort to accommodate individuals based on their disability status.  

AlliedPRA
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