AlliedPRA
  • Chandler, AZ, USA
  • Full Time

Position Title: Sales & Marketing Coordinator                                                   

Status: Non- Exempt

Reports to: Director of Sales                           

                                                                                   

DUTIES AND RESPONSIBILITIES

  • Assist with researching new products, locations, services, etc. for clients
  • Designing/creating marketing pieces including newsletters, photo pages, web design, etc.
  • Creative ideas and writing
  • Oversee sales meetings and minutes
  • Assist with software and hardware issues, as well as data entry
  • Assisting Sales Managers with site inspections, sales trips and presentations
  • Provides assistance to clients when National Sales Manager or Senior Experience Designer is not available, returning phone calls or e-mails promptly.
  • Participates in daily, weekly, monthly and annual team, department and company meetings.
  • Plays an active role ensuring that sales tools and computer information on venues, etc. are current, complete and available for team to use at any time
  • Responsible for answering telephones, exercising good judgment in responding to callers.      
  • Takes message and transfers calls as needed. Oversees the processing of incoming and outgoing mail including ordering postage, mailing supplies
  • Responsible for maintaining office equipment in working order, checking service contracts, arranging for service, and ordering equipment supplies for offices.
  • Provides support by assisting with projects.
  • Performs other duties and responsibilities as required or requested.

REQUIREMENTS

  • At least 1-2 years work experience in special event planning, meeting planning, incentive travel or related field
  • College degree, certificate or additional work experience in Business Management, Meeting Planning Management, Incentive Travel is helpful
  • Proven ability to work in a team environment
  • Ability to apply common sense understanding to carry out detailed written or oral instructions.
  • Ability to anticipate and deal with problems involving few concrete variables in a typical office situation.
  • Strong mathematical skills, i.e., calculating percentages, proposals using mathematical equations
  • Must have exceptional interpersonal and communication skills
  • Computer literate with knowledge of Microsoft Word, Outlook, Excel, Illustrator and Photo Shop
  • Multitasking, organized, proactive, calm under deadlines, team player, proficient and accurate on keyboard, pleasant phone voice

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • While performing the duties of this job, the employee is regularly required to sit and talk or hear.
  • The employee is regularly required to use hands and fingers, using them to handle, operate a computer, and reach.
  • The employee is regularly required to stand and walk in this position.
  • They must occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
  • Must be able to work a flexible schedule, including weekends, evenings, holidays.

 

WORK ENVIRONMENT

The work environment characteristics for this position are typical of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • The noise level in this office is moderate.
  • While performing the duties of this job, the employee may be exposed to airborne particles.
  • While at some program sites, may be exposed to extreme temperature, noise, and climate differences.

 

TRAVEL

This position is frequently required to travel within the local destination market to which assigned. The following requirements apply: 

  • Ability to travel to program sites, greet clients, participate in multi-day site inspections with sales managers and clients.
  • Ability to travel to other AlliedPRA office locations by vehicle, airplane.
  • Must be able to safely and legally operate a vehicle (personal, rental, or company).
  • Must have a current, valid driver's license for the state in which the employee performs his or her driving duties.
  • Must maintain a clean driving record, i.e., must remain insurable under our company's liability insurance policy.

 

AAP/EEO STATEMENT

AlliedPRA believes in creating long-term relationships by being responsive and relevant and by consistently delivering value to our community and to our clients. Specifically with our employees, we focus on attracting, developing and retaining the best talent for our business, challenging our people, demonstrating a "can-do" attitude and fostering a collaborative and mutually supportive environment.

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to protected age classification, ancestry, color, religious creed, marital status, military and veteran status, national origin, race, sex, gender, gender identity, and gender expression. AlliedPRA will make every reasonable effort to accommodate individuals based on their disability status.  

AlliedPRA
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